Case Study | Implementing Sophisticated Data Analytics to Drive Efficiency & Improved Decision Making Across Portfolio

When PE firms purchase a new portfolio company, there are specific reasons for doing so, leading to a specific set of metrics in mind that the firm wants to report on and monitor, such as customer acquisition cost, profit margins, and customer churn. The PE firm’s operations team focuses on optimizing and improving these key metrics by making changes as needed in the company’s operations, marketing, finance, and other functions. Real-time reporting on the key metrics allows an operating partner and key leaders within the business to proactively see situations coming that may require an adjustment.

Detailed reporting on each company within a portfolio, which each have different reporting systems, is a time-consuming task that inhibits the ability to look at metrics across the board in real-time as needed. In order to seek a solution to this problem, a PE firm came to us.

Challenge:

A PE firm operating partner came to us challenged by the lack of integrated systems his portfolio companies had for reporting on key metrics. Each company had different reporting measures for each of its different KPIs and digging into these metrics across each company in the portfolio was inefficient, inhibiting quick decision making, and consuming valuable time.

In order to win back time and monitor his portfolio companies with ease, he came to us in need of a third party that could ultimately create one dashboard that would report on all of the same metrics for each company across the portfolio. Immediately, they were looking for a group that could start by doing this for one portfolio company as a pilot, in order to see if it would be useful if scaled across the entire portfolio.

Solution:

Leveraging our founder’s 20 years in private equity, we have extensive frameworks for assessing PE-grade data analytics needs. BluWave utilizes technology, data, and human ingenuity to pre-map, assess, monitor, and maintain deep pools of data analytics resources that uniquely meet the private equity standard. We interviewed the PE firm to understand their specific key criteria and then connected them to a select pre-vetted data analytics group from our invitation-only Intelligent Marketplace that had the capabilities that fit their exacting needs.

Result:

The selected data analytics group got to work on providing the PE firm with the needed dashboards by first implementing ETL (Extract, Transform, Load) software that could tie all of the pilot portfolio company’s systems into a single source of truth. Once this initial step was done, they were able to begin developing dashboards through a data visualization tool. By first combining all of the systems into a single source of truth, the dashboards were created in a way that would allow them to update in real-time, allowing the PE firm to access key data points for the portfolio company at the click of a button.

This was such a success with the first portfolio company that they were able to implement the ETL software across the portfolio, bringing each company’s data to the same point of maturity and combining it into a single source of truth. This allowed dashboards to not only be created for each separate company, but also allowed for dashboards to be created that connected all of the portfolio companies’ data together in order to analyze portfolio-wide trends. This resulted in time being saved at both the portco and PE level, as well as resulted in significant business improvements being made throughout the portfolio due to trends that the dashboards highlighted.

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Immediate Interim CTO To Remediate Portco’s Tech Stack

Recent healthcare TPA acquisition needs interim CTO

A PE firm VP came to us with an immediate need for an interim CTO for their recent healthcare TPA acquisition. Having recently closed on the portco, they were looking for an individual that could help them remediate and roadmap the company’s tech stack. They urgently needed an individual that could modernize the tech stack and focus on cyber remediation so that the PE firm could then move forward with other value creation plans at the portco. They were in need of someone with coding skills, experience working with TPAs, experience working under HIPPA compliance, and availability to work on site.

Using pre-vetted network, BluWave identified interim CTO’s that met the exact needs of the firm

Leveraging our founder’s 20 years in private equity, we have extensive frameworks for assessing PE-grade interim CTO needs. BluWave utilizes technology, data, and human ingenuity to pre-map, assess, monitor, and maintain deep pools of interim CTOs that uniquely meet the private equity standard. We interviewed the PE firm to understand their specific key criteria and then identified three select pre-vetted interim CTOs from our invitation-only Intelligent Marketplace that fit their exact needs.

PE firm connected to exact-fit interim CTO for the portco

Within 24 hours of the initial scoping call, the PE firm was introduced to the first identified exact-fit interim CTO for their needs. After being presented with the select few options, the client selected their ideal choice. The PE firm was able to confidently engage the individual who immediately began road mapping and remediating the portco’s tech stack, allowing the PE firm to quickly move forward with further value creation plans.

In The Know: Interim Executives

As part of an ongoing series, we’re sharing real-time trending topics we are hearing from our 500+ PE firm clients. In our most recent installment, one of our Managing Consultants, Keenan Kolinsky, talks about one of the ways private equity firms are responding to The Great Resignation – Interim Executives. He shares why the need for interim executives is rising in private equity, how they can be used, and why they are beneficial especially to PE firms.

Interested in learning more about interim executives, how our clients have utilized them, and how we help? Check out our Interim Executives Hub to find case studies, scorecards, and more.

You can also learn more from Keenan in the video below.

Interested in connecting with an interim executive? Contact us here or click the “start a project” button above. We would be happy to promptly begin assisting you.

 

 

 

Crucial ERP selection & implementation consultant to integrate disjointed systems at portco

Large Cap firm needs ERP consultant with industry expertise

A VP at a Large Cap firm came to us with a critical need for an ERP consultant for one of their portcos. Since the acquisition, the PE firm knew that the company’s disjointed tech stack would need to be integrated. The portco CFO’s role specifically was lacking efficiency due to the lack of integration between systems, so the firm urgently needed an ERP consultant with industry experience that could help select and implement the new system. Knowing how critical this project was to advancing the portco CFO’s performance, he was quickly looped in as the decisionmaker.

BluWave identifies pre-vetted, specialized providers

Leveraging our founder’s 20 years in private equity, we have extensive frameworks for assessing PE-grade ERP selection & implementation needs. BluWave utilizes technology, data, and human ingenuity to pre-map, assess, monitor, and maintain deep pools of ERP consultants that uniquely meet the private equity standard. We interviewed the PE firm and portco CFO to understand their specific key criteria and then introduced them to three select pre-vetted firms that specialized in ERP selection & implementation from our invitation-only Intelligent Network that fit their exact needs.

Firm engaged ideal choice to select and implement an ERP

Within 24 hours of the initial scoping call, the PE firm was presented and introduced to the three select firms. All firms not only had a deep knowledge of ERPs but also had specialized experience in selecting and implementing ERPs for businesses in the construction industry. The portco CFO had follow-up calls with each of the firms in order to make a final decision and selected their ideal choice. They got started right away on successfully selecting and implementing an ERP for the portfolio company.

10 Common Cybersecurity Gaps & How to Avoid Them

The COVID-19 pandemic accelerated our world’s digital transformation and has made businesses increasingly more virtual. In a tech-driven world, cybersecurity is vital to a business’ success, and it’s an area that is constantly evolving as the tech landscape shifts with new advancements. In fact, in 2021, we saw IT strategy land the number 6 spot in the BluWave Value Creation Index, signifying that cybersecurity was a top area of focus for PE firms, their portfolio companies, and proactive companies.

Staying up to date with the latest and greatest in cybersecurity is a full-time job that most companies don’t account for, causing many to fall short in digitally protecting their business. Thankfully, there are service providers out there that can take on this vital job for you and take care of your cybersecurity needs.

Curious what you may not be doing that you need to be? Trying to determine whether or not third-party cybersecurity expertise is something you need? Check out the PDF below to discover the 10 most common cybersecurity gaps companies face and how to avoid them.

If any of these gaps resonate with you, it may be time to connect with a third-party provider. We have a deep bench of PE-grade, pre-vetted service providers with specializations across various industries that we would be happy to connect you with – contact us here or use the “Start a Project Button” in the top banner.

Interested in learning more about how we can help with firms’ and companies’ digital and IT-related needs? Check out the below case studies:

In The Know: Combatting Pricing Woes

As part of an ongoing series, we’re sharing real-time trending topics we are hearing from our 500+ PE firm clients. In our most recent installment, one of our Private Equity Consultants, Ryan Perkins, talks about the significant upswing COVID caused in the price of inputs. He shares two approaches companies can take in order to solve for this challenge, the negative impacts of each approach, and how BluWave can help in these scenarios.

Ryan gives an example of how we recently helped a high volume CPG business update their pricing across their product set, stay competitive with their eCommerce counterparts, and grow margins across their portfolio.

You can read another example of how we’ve helped a client with pricing strategy in this case study.

Learn more in the below video.

Do you need to get connected to a pricing analysis consultant or any other third-party resource? Be sure to click the “Start a Project” button above, or contact us here and we would be happy to get started in assisting you.

In The Know: The Need for Go-To-Market Resources

As part of an ongoing series, we’re sharing real-time trending topics we are hearing from our 500+ PE fund clients. In our most recent installment, our consulting manager, Scott Bellinger, talks about why we have seen an increase in go-to-market & growth strategy needs and how we are supporting clients with those. He shares that growth strategy is continuously increasing, with GTM being the third most used Value Creation use case in 2021, according to the BluWave Value Creation Index.

One of the most common ways we are helping clients with growth strategy needs is by connecting PE funds and their portfolio companies to senior advisors and consultants that can help them expand their reach outside of their current established market.

You can read another example of how we’ve helped a client with a go-to-market need in this case study.

Learn more in the below video.

Do you need to get connected to a GTM or growth strategy resource? Be sure to click the “Start a Project” button above, or contact us here and we would be happy to get started in assisting you.

Critical Lean Six Sigma Expert to Improve Operations

Lean Six Sigma consultant need to improve operational efficiencies

A proactive manufacturing company came to us with a critical need for an operational performance and improvement consultant that could evaluate and redesign the existing layout of their warehouses. There was a lack of logistical reasoning that went into the original design and the company had recently discovered that the inefficiencies this caused were leading to foregone profits. The company immediately needed a Lean Six Sigma type consultant to come in and optimize the warehouse’s layout, process, and flow to increase operational efficiencies.

BluWave identified in network provider to meet niche needs

Leveraging our experience working with thousands of proactive companies, we have extensive frameworks for assessing operational performance and improvement needs. BluWave utilizes technology, data, and human ingenuity to pre-map, assess, monitor, and maintain deep pools of ops performance and improvement groups and independents that uniquely meet the highest standard. We interviewed the company to understand its specific vital criteria. We then connected them with two select, exact-fit, pre-vetted operational performance and improvement consultants from our invitation-only Intelligent Network.

The company engaged consultants to drive operational improvements

Within 24 hours of the initial scoping call, the company was introduced to two PE-grade ops performance and improvement consultants that specialized in optimizing efficiencies in small assembly-oriented manufacturing companies. The client selected their ideal choice and was able to confidently drive operational performance and improvement by increasing warehouse efficiency.

Cost-Reduction Group with Niche Expertise Crucially Needed

Cost-Reduction Group Needed for Leading Plastics Company

A leading plastics company that designed and manufactured innovative plastic-injection molded products was looking for opportunities to reduce their costs and believed potential opportunities lay within their legacy supply contracts. Given the nature of the company’s products and its specific resin grades, the company needed a group with deep expertise in this area to help them identify if this was a true area with room for improvement. The company asked us to connect them with a best-in-class cost-reduction group that has deep expertise in this industry with this specific need.

BluWave Assessed Company Needs To Identify Exact-Fit Provider

We first interviewed the company to understand the nuances of their needs and the unique challenges involved with post-transaction efforts to reduce costs. We then quickly matched these criteria to the pre-vetted candidates from our invitation-only marketplace, rooted in our experience working with thousands of proactive companies. Based on our proprietary approach, the company hired a group of resources with the exact plastics market experience they needed.

Client Engages Provider to Drive Success within Company

Thanks to the deep industry experience that the vetted group had as well as the key relationships that they had with needed manufacturers, the group of resources identified more than $10 million in annual savings for the client and created more than $80 million of pro forma enterprise value for the company.

Operating Partners’ Forum Recap | January 2022

Every quarter we gather Operating Executives in PE to discuss current industry topics and to offer peers the chance to gather, share information, and decompress with one another. In our most recent event, we gathered to discuss lessons learned in 2021 that will be reinforced in 2022, creative ways to respond to the Great Resignation outside of paying portco teams significantly more, lessons learned from the seismic shift in traditional economy companies from field sales to inside sales approaches, and more.

These forums are invite-only and follow Chatham House Rules, so listed below are high-level takeaways only. Are you in private equity and interested in joining fellow Operating Executives during our next Operating Partners’ Forum? RSVP for the April 13th virtual forum.

  • Innovation from the COVID period and a return to basics: The COVID period has brought a focus on innovation in addition to a doubling down on the basics.  Some of the fundamentals in making a company more valuable were sidelined over COVID due to many pressing and urgent pivots forced by the pandemic.  Many operating partners are returning to the basics like pricing structure, automation, and expense management, as they can drive change faster and management teams are more open to listening.  That said, the remote world continues to challenge relationships with portfolio companies and their management teams, and many ops teams are trying to solve for this by taking the opportunity to visit companies in person whenever they can safely do so.
  • Pervasive human capital issues due to wage inflation and scarcity: Nearly every participant expressed challenges related to turnover, recruiting, and wage inflation.  These issues are complicated by the virtual or hybrid work postures of portfolio companies. PE firms are holding monthly portfolio-wide forums with key portco execs to share best practices.  Portcos are doing things like town halls, stay interviews, and regular employee engagement surveys.  PE firms are staying closer with portfolio management teams to ensure they have a handle on turnover, wages, and local comps. Culture continues to surpass most other factors in attracting and retaining key talent.
  • Moving from field sales to inside sales: Portcos with field sales teams are shifting to inside sales.  Operating teams are helping equip these evolutions in a number of ways, including ensuring portcos have the right talent for the roles and bringing in expert advisors to help get the plan right the first time. Shifts to inside sales are being coupled with greater emphasis on account-based marketing, brand, content, and thought leadership via social media.
  • Digital transformation has been rapidly accelerated: After never quite gaining traction pre-COVID, digital transformation initiatives have been pulled forward by years. Popular digital transformation use cases included remote work, telemedicine, sales and marketing, and cloud migration. Digital transformation initiatives were previously justified based upon potential cost savings, but are now being made with customers and top-line growth in mind.
  • Analytics Taking Hold: COVID caused many to go deep into their data to inform strategies and tactics. PE firms are now building true analytics capabilities (including SQL, Python, and R know-how) internally and externally.

We thoroughly enjoyed getting to gather with PE Operating Executives to discuss these current hot topics and discuss how 2021 learnings will influence 2022 plans. If we can be of help placing interim executives, connecting you to a group that can help facilitate a digital transformation, or be of help with any other need, please contact us.

Interested in learning more about BluWave? Check out our Introduction to BluWave video to learn more about us and how we can help you.

Critical staffing & recruiting firm to hire low-level sales language supports

Critical need for specialized recruiter for international hires

A PE firm VP came to us with a critical need for a specialized recruiter for their fintech portfolio company. As part of their growth strategy for the portco, they were gearing up to expand into more geographies, so they were in urgent need of language supports that could join their sales team. With expansion into the new markets happening later that year, the PE firm urgently needed a temporary recruiter that could hire 10-12 low-level sales individuals that had finance knowledge, fluency in foreign languages, and were located in the Chicago area.

BluWave identifies recruiter meeting firm’s exact needs

Leveraging our founder’s 20 years in private equity, we have extensive frameworks for assessing PE-grade recruiting and staffing needs. BluWave utilizes technology, data, and human ingenuity to pre-map, assess, monitor, and maintain deep pools of recruiting and staffing firms that uniquely meet the private equity standard. We interviewed the PE firm to understand their specific key criteria and then connected the client with the select pre-vetted recruiting firm from our invitation-only Intelligent Network that fit their exact needs.

Engaging the recruiting firm, the portco successfully hires staff and expands internationally

Within 24 hours of the initial scoping call, the PE firm and portfolio company were introduced to a PE-grade recruiting firm that had extensive experience in recruiting sales individuals in the fintech industry. The PE firm was able to confidently engage the recruiter and ultimately successfully hire the individuals they needed in order to have full support as they expanded their geographic reach.

An Interview with Senior Partner at New Heritage Capital, Charlie Gifford

Charlie Gifford co-founded private equity firm New Heritage Capital in 2006, and has been investing in founder-owned, lower middle-market businesses for 22 years. He leads the firm’s origination practice, focusing his efforts on generating new investment opportunities and developing and maintaining intermediary relationships. In addition to his passion for the New England Patriots, Gifford is a strong believer in the concept of capital-and-thought partnerships for the companies in which his firm invests. The result: incentives for both founders and investors pointing in the same direction.

I caught up with him to get his take on everything from identifying the right-fit investments and what makes a great partner, to why expertise matters and the opportunities ahead for PE in 2022.

Sean Mooney: You co-founded New Heritage Capital in 2006, what was the genesis of founding the firm?

Charlie Gifford: I met my two current partners in 1999 while working for our predecessor firm. As that firm grew and began to move upmarket, the three of us were still interested in partnering with founder-owned businesses that had yet to access the institutional capital markets. Furthermore, we wanted to continue the model from our predecessor firm—one that incentivized all-star founders to stay on board for three to five years to help us grow the business. We wanted to be a capital partner and a thought partner to these founders. So, we essentially do an equity recap where the owner’s met their liquidity objectives, but we also allow the business owner to remain in control. Of course, the ultimate goal is to achieve superior returns for our investors, and we inherently believe the best way to do that is to identify bullish founders—owners who are interested in maintaining control post-close, and who are motivated by what we call “long term greed,” not just “short term greed.”

SM: You have a unique approach to investing called The Private IPO®—can you talk a bit about that, and how it’s differentiated from other forms of investment?

CG: I always like to point out that in the public markets you wouldn’t want to invest in a company where all the board members and executives are selling their shares. But in private equity, this is the standard model. A company gets acquired and as soon as a day later all the key executives can be laid off. This is counterintuitive to how great companies are built. We think it’s better when the founder is voting with their wallet and not their feet. In this way, we attract a self-selected cohort of maniacal owners who want to stay on board, want to remain in control, and are dedicated to growing their business.

In our Private IPO® solution, we provide significant up front liquidity for founders but also let them keep more control and earn a big piece of the upside. The founders we partner with come for the control piece, but they stay for the equity structure on the backend. If the business meets its growth targets, then they get a huge equity stake on the backend. As their partner, we help them to develop a growth strategy that allows them to double, triple, and even more in size, maximizing that backend equity value for everyone.

SM: What do you look for in a good investment, or partner? In other words, how do you identify founder-owned businesses that are the right fit for both New Heritage and the founder-owner?

CG: Interestingly, one of the very common traits we see in our partners is the individual that has worked at a large strategic competitor in their industry. They have grown a little skeptical about the prospects of growth: perhaps the company has taken their eye off the ball, isn’t innovating, or doesn’t treat the employees well. These founders have identified a clear market opportunity, so when they spin out of their current company they immediately begin to take market share by offering a better service or product. This new company is more nimble and meets the needs of their customer base more effectively.

SM: How do outside experts and advisors play a role in your business?

CG: If we look at the concept of market efficiency (where we are now versus 1999) there used to be no such thing as market networks. PE funds were left trying to figure out every detail out and conduct diligence on their own. The market is extremely competitive right now, particularly in terms of full-time talent; but the ability to call on BluWave for specialized project needs or interim executive talent means you have a better shot at not getting beat to the punch. In general, we are all attracted to growth, strong management, and industry tailwinds; but without the ability to get smart fast, it’s near impossible to be competitive.

SM: The pandemic certainly changed business as usual. What is the biggest lesson you’ve learned from the past two years? How has it affected your future outlook?

CG: One of the benefits of being a 15 person firm, many of whom have worked together for over a decade, is that there is a real comfort level in being candid, and a true sense of “all for one and one for all.” Everyone at the table has a voice. Our approach is collaborative and collegial. So, when the pandemic hit, we worked remotely for six months; but people wanted to come back to the office as soon as it was safe to do so. We inherently believe that this is an apprenticeship business and you learn by watching and doing. As for the future outlook, we think it’s bright.  Our companies managed through COVID very well and the resiliency of the private markets has been incredible. We see strong earnings and strong deal flow in 2022.

SM: What are some major PE themes you’ve seen in 2021 that you think will have implications for next year (and possibly beyond)?

CG: For starters, PE will likely continue to pay up for good companies, and will be forced to close quicker with fewer contingencies. But I am just waiting for the music to stop, because things cannot go up and to the right forever. Having said that, it does say a lot about our country that our economy is still robust given all of these economic challenges created by the pandemic.

One common refrain we will continue to hear is the difficulty to attract workers and rising cost of labor.  Due to this “missing middle”, prospecting and rainmaking has suffered somewhat, because everyone is working tirelessly on the necessary tasks to close deals in advance of year end.

SM: Now for the most important question: How do you really feel about Tom Brady leaving the Patriots?  

CG: When you’re talking about the GOAT it’s hard not to wish him well, given the fact he always did what was in the team’s best interest by accepting a below-market contract. What he’s accomplished is truly remarkable. That said, I’m a Pats fan first and a Brady fan second, and now Belichick seems to be having the team playing it’s best football of the season around the holidays after a rough start– a true telltale sign of a Belichick coached team.  It looks as though America’s worst nightmare is back…without Brady this time.